Effective Date: 6/01/2025

Welcome to my corner of the internet. I deeply value your trust. I respect your privacy and am committed to protecting the personal information you share with me. This policy outlines how I collect, use, and safeguard your data when you engage with my services or visit my website—always with the intention to support you with integrity, care, and respect on your journey to well-being.

Who I Am

My website address is: https://sarahannvieke.com
I’m Sarah Ann Vieke, a wellness consultant with certifications in Health Coaching from the Institute for Integrative Nutrition, Alchemical Astrology from the Mindful Institute, and a 3X4 Genetics Provider. I’m also the founder of Perfectly Well, where I support women in reclaiming their health and vitality through personalized, root-cause wellness and intuitive guidance.

Email Subscriptions

If you choose to subscribe to my newsletter, your name and email address will be collected solely for the purpose of delivering occasional updates, inspiration, and valuable wellness content. You can unsubscribe at any time by clicking the link at the bottom of any email. I use a secure third-party email marketing provider that complies with GDPR standards.

Contact Forms

When you reach out through a contact form on my website, I collect your name, email, and any message you choose to share. This information is used only to respond to your inquiry and is never shared or used for marketing unless you explicitly opt in.

Newsletter and Booking Systems

To keep you informed and inspired on your wellness journey, I use trusted third-party platforms to manage subscriptions and appointments.

Newsletter with MailerLite

When you sign up for my newsletter, I collect your name and email address solely to share wellness insights, updates, and exclusive promotions. These details are securely stored and managed through MailerLite, an email marketing platform that complies with GDPR standards to ensure your privacy. You can unsubscribe anytime by clicking the “unsubscribe” link at the bottom of any email.

Booking Consultations with Vagaro

For appointments and payments, I use Vagaro—a HIPAA-compliant and secure booking platform. When you book a service or complete a transaction, you’ll be redirected to Vagaro’s site. All payment information is processed directly by Vagaro and is never stored or accessed by me.

Your personal data is used only to deliver services, communication, and content relevant to your wellness goals. I take every precaution to protect your privacy and treat your information with the utmost care.

You can click here to review Vagaro’s privacy policy and click here to review MailerLite’s privacy policy.

Genetic 3×4 Information and Privacy

I take your privacy and the confidentiality of your personal and genetic information seriously. When you choose to share your Genetic 3×4 test results, you can be assured that your genetic data will be handled with the highest level of care and security.

What We Collect: If you choose to participate in the Genetic 3×4 testing, the information we collect includes your genetic test results. These results are used exclusively to offer personalized wellness guidance tailored to your unique genetic profile.

How We Use Your Genetic Information: Your genetic data will only be used for the purpose of providing services related to your health and wellness journey. This may include insights into your wellness, diet, fitness, and lifestyle choices based on your genetic makeup.

Data Security: All genetic information is stored and processed securely. I use encrypted systems and secure channels to handle and protect your data from unauthorized access. Only authorized personnel will have access to your genetic information, and it will never be shared with third parties without your explicit consent unless required by law.

Your Rights and Control: You have the right to control your genetic information. You can request access to your data, request corrections, or delete your genetic data at any time. Your participation in providing genetic data is voluntary, and you can withdraw consent at any time, understanding that it may impact the personalized services you receive.

By sharing your Genetic 3×4 results, you consent to the collection and use of your genetic information as described in this privacy section.

You can read Genetics 3×4 privacy policy by clicking here.

Use of Google Workspace – Key Practices

In the course of running my business, I use Google Workspace tools (such as Gmail, Google Drive, Google Docs, and Google Calendar) to manage communications, documents, and scheduling.

Any personal information you share with me—whether through email, forms, or shared documents—is handled with care and used solely for the purpose of delivering wellness services, maintaining records, or communicating with you as needed.

Google Workspace is a secure and trusted platform used by organizations worldwide and is compliant with GDPR and other major privacy regulations. All data stored or shared via Google Workspace is encrypted and managed in accordance with Google’s strict security standards. You can read more about Google’s privacy practices here: https://policies.google.com/privacy

Key Points:

  • Your data is only accessed and used by me for legitimate business purposes.
  • I do not share or sell your personal data to third parties.
  • Google Workspace tools are protected by encryption and strong security protocols.

I take your privacy seriously and ensure that any information shared with me through Google Workspace is handled confidentially and securely.

Affiliate Disclosure

Some links on my website may be affiliate links, which means I may earn a small commission if you purchase through them—at no extra cost to you. I only share products and services I personally use, trust, and believe will support your wellness journey.

Comments

When visitors leave comments on the site, I collect the data shown in the comments form, along with the visitor’s IP address and browser user agent string to help with spam detection.

An anonymized string created from your email address (called a hash) may be provided to the Gravatar service to see if you are using it. You can find Gravatar’s privacy policy here: https://automattic.com/privacy/. Once your comment is approved, your profile picture may be visible to the public in the context of your comment.

Media

If you upload images to the website, please avoid including embedded location data (EXIF GPS). Visitors to the site may be able to download and extract location data from these images.

Cookies

This site uses cookies and similar technologies to enhance your browsing experience and analyze website traffic. By continuing to use this site, you consent to the use of cookies. You may adjust your cookie preferences in your browser settings or through our cookie banner (if applicable).

Embedded Content From Other Websites

Articles on this site may include embedded content (e.g. videos, images, or articles). Embedded content from other websites behaves as if you visited the original website directly. These websites may collect data, use cookies, embed third-party tracking, and monitor your interaction with the embedded content, especially if you’re logged into those external sites.

Where and How Your Data is Processed

I value your privacy and only share your data with trusted third-party service providers when necessary to provide you with the services you request or to improve your experience with my offerings. Below is an outline of the third parties who may have access to your data and why:

  • Email Marketing Providers: If you subscribe to my newsletter, your email address is shared with MailerLite, which is used to manage and send email communications. MailerLite adheres to strict privacy and security standards, and they only use your data for the purpose of delivering my emails to you. You can unsubscribe at any time by clicking the “unsubscribe” link at the bottom of each email.
  • Booking Platforms: If you book a wellness consultation or session, your booking details (such as name, email, and session preferences) are shared with Vagaro (or other booking systems I may use). This allows me to manage your appointments, send reminders, and ensure a smooth scheduling process.
  • Payment Processors: When you make a payment for services or products, your payment information is securely processed by payment gateways like Vagaro’s secure payment system and buy now pay later option. These payment processors handle your data to complete your transaction and do not share any unnecessary information with me beyond what’s required to fulfill your purchase.

Please Note: For email newsletters and booking, I use MailerLite and Vagaro. You can read about how your data is processed under the “Newsletter and Booking Systems” section above.

  • Web Analytics and Advertising: I may use web analytics services like Google Analytics to improve the user experience on my website. These services collect data on how you interact with my site, but this data does not personally identify you unless you provide your personal information through forms or subscriptions.
  • Cloud Storage Providers: I use Google Workspace to securely store client records and related documentation in accordance with privacy standards. All data is kept confidential and only accessible by me, ensuring your privacy is protected.
  • Social Media Platforms: If you interact with my content on social media (e.g., Instagram, Facebook), these platforms may collect your data based on your engagement. While I do not directly share your data with these platforms, they may track your activity when you engage with my posts.
  • Affiliate Partners: Some links on my website may be affiliate links, which means I may earn a small commission if you make a purchase through them. Your personal data, such as name, email, and transaction details, may be collected by the third-party affiliate partner when you click through those links to complete a purchase. I only recommend products and services I trust, and I am committed to being transparent about any affiliate relationships.
  • Spam Detection Services: To prevent spam and ensure a safe user experience, comments left on my website may be processed through automated spam detection services. These services may analyze your IP address and other technical data, but no personally identifiable information will be shared unless you leave a comment or engage through a contact form.
  • Password Reset: If you request a password reset, your IP address will be included in the reset email as a security measure. This information is used to verify your request and ensure the integrity of your account.

Please note that I do not share your personal data with any third parties for marketing purposes or any reason beyond what is outlined above. I only choose services that I trust and believe will protect your data with the highest standards of privacy and security.

Legal Basis for Processing Personal Data I only collect and process your personal data when I have a legal basis to do so, including:

  • Your explicit consent (e.g., email newsletter subscriptions).
  • To perform a contract (e.g., booked consultations).
  • To comply with legal obligations.
  • To support legitimate business interests (e.g., improving website experience), where these are not overridden by your privacy rights.

How long I retain your data

If you leave a comment, both the comment and its metadata are retained indefinitely. This helps automatically approve follow-up comments.

If you register on my website (if applicable), I store the personal information you provide in your user profile. You can view, edit, or delete your information anytime—except your username. I (as the site admin) can also access and edit this data.

What Rights You Have Over Your Data

If you have an account on this site or have left comments, you can request an exported file of the personal data I hold about you, including any information you’ve provided. You can also request that I erase any personal data, excluding information I am required to keep for administrative, legal, or security purposes.

Your Data Rights:

  • Request access to the personal data I hold about you.
  • Correct or update your personal information.
  • Request deletion of your personal data (where legally applicable).
  • Withdraw consent at any time (for email subscriptions).
  • Lodge a complaint with your local data protection authority.

Confidentiality and Security

All health-related or personal information shared during our consultations is held in strict confidence, with the following exceptions:

  • You provide written consent to share your information.
  • I am legally required to disclose certain information (e.g., via a court order).
  • I believe there is a credible risk of harm to you or others and must intervene for safety.

Client records are stored securely in Google Workspace and are accessible only to me. I retain these records during our working relationship and for up to 7 years thereafter, unless otherwise required by law.

Please note that I am not a licensed medical provider or therapist. My services are educational and meant to support your wellness journey, not to diagnose, treat, or cure any medical condition.

While I take reasonable steps to secure your data, online communication via email, Vagaro’s livestream platform, Google Workspace, social media, or messaging platforms may carry risks outside of my control.

Children’s Privacy

This website and my services are not intended for children under the age of 18. I do not knowingly collect personal data from anyone under 18. If you are a parent or guardian and believe your child has provided personal information, please contact me and I will promptly delete the data.

Policy Updates

I may update this Privacy Policy occasionally to reflect changes in technology, legal requirements, or my practices. The most current version will always be posted here with the effective date updated accordingly. I encourage you to review it periodically.

Questions or Concerns?
If you have any questions about this privacy policy, how your data is handled, or if you’d like to exercise your rights, please feel free to contact me directly at contact@sarahannvieke.com.

I’m committed to maintaining transparency and integrity in all I do. Thank you for trusting me on your journey to well-being.